Anity Jobs | Finance and Operations Manager

Posted on : 2022-09-15

Finance and Operations Manager

Location : Rwanda🇷🇼

Job Summary:

TechnoServe seeks a highly qualified Finance & Operations Manager to ensure sound financial management and efficient operational support of the ReGenerate Rwanda program. Based in Kigali, s/he will oversee the Finance & Operations Team and be responsible for the program’s overall financial and administrative management - including oversight of human resources, procurement, and grants and subawards - in compliance with donor regulations and policies and local law. Please note that this opportunity is contingent upon donor award.

Primary Functions & Responsibilities:

Lead financial management and operations support, including oversight of human resources, procurement, and compliance with company and donor policies and procedures; ensure finance and administrative functions support the timely and effective implementation of ReGenerate Rwanda’s technical scope of work.
Lead and manage the Finance & Operations Team, with staff located in both the Kigali and Rusizi.
Provide overall coordination and quality monitoring of ReGenerate Rwanda’s finances; oversee program budgets to ensure spending rates are on target.
Work closely with the Program Director to ensure that program work plans and financial programs are in sync; share spending analyses and trends with program team members to help synchronize program and financial decision-making processes.
Support Program Director, technical staff, and partners annual work plan development; lead costing of program activities.
Review all cash receipts/credits to ensure that revenue is recognized in accordance with corporate policies and that program budgets have been created in the financial system to track expenditure of the funds received.
Ensure that resources are allocated and used in compliance with contractual requirements, applicable regulations, and appropriate standards and procedures.
Produce financial reports for internal and external consumption (to include total grant amount, spend to date, spend this year, amount remaining, cash received, cash remaining/ short, and estimated months remaining).
Produce annual budget proposals to the donor, in collaboration with the Program Director and TechnoServe HQ support, to the donor.
Liaise with the donor representative regarding financial and administrative oversight, as needed.
Provide internal program control and audit functions; support annual program donor audit, as needed.
Oversee partnership grants administered through a locally sourced grants/contract management service provider and subcontracted IT support; local coordination and additional compliance support provided by ReGenerate Rwanda HR, Admin, & Procurement Coordinator and TechnoServe’s relevant HQ support units, respectively.
Oversee the management of sub-awards and sub-contracts issued by TechnoServe.
Provide guidance to partners and staff on compliance agreements and procurement standards/requirements.
Supervise and mentor HR, Admin, & Procurement Coordinator and Accountant.
Serve as Acting Program Director, in the absence of the Program Director, as required.

Basic Qualifications:

Bachelor's Degree + 7 years experience, Master's Degree + 5 years experience in Accounting, Finance, Business Administration, or equivalent.
5+ years of relevant financial management, administration, and compliance experience; prior experience working with development assistance programs requiring knowledge and understanding of donor regulations, policies, and priorities highly preferred.
Progressive responsibility in finance and accounting, office administration, project operations at the mid-level of an organization.
Experience managing the financial aspects of donor programs, including a demonstrated understanding of applicable finance-related contracting regulations.
Ability to coordinate multiple interventions and initiatives aimed at achieving sustained system change, e.g. efficient and compliant financial and operations management systems and processes.
Experience supervising staff and teams; experience managing field offices and field-based or remote staff preferred.
Experience of managing local partners and sub grants.
Comfortability and accuracy working with large amounts of data.
Excellent oral and written communication skills.
Strong interpersonal and cross-cultural skills.

Preferred Qualifications:

Advanced degree MBA, CPA or equivalent preferred.
PC computer skills in MS word, excel and PowerPoint required and knowledge of Serenic Navigator or other fund-based accounting software preferred.

Required Languages:

Fluency in English with excellent oral and written communication skills required.
Proficiency in Kinyarwanda or French preferred.

Knowledge, Skills and Abilities:

Detail orientation, including strong organizational, analytical, and quantitative skills.
Excellent computer skills in Microsoft Word, Excel, PowerPoint, and other administrative applications.
Proven team player with strong interpersonal and cross-cultural skills.
Strong private sector market orientation, entrepreneurial and innovative thinker.

Supervisory Responsibilities:

Supervise at least two full time program staff. Provides oversight for contracted IT, legal and grants administration support.
Experience working with multi-disciplinary teams desired.

Success Factor

Competency is a combination of knowledge, skills and abilities (KSAs) directly related to successful performance on the job.

Core Competencies include:

Integrity and honesty: Is widely trusted; seen as a direct, truthful individual; presents truthful information in an appropriate and helpful manner; keeps confidences; admits mistakes; does not misrepresent himself or herself for personal gain.
Team Work/ Relationships: Works co-operatively and flexibly with other members of the team with a full understanding of the role to be played as a team member and/or leader, to achieve a common goal. Ability to build and maintain effective relationships and networks.
Learning attitude: Proactively takes advantage of opportunities to learn. Actively identifies new areas for learning; applies and shares new knowledge and skill appropriately.
Diversity/Inclusiveness: Demonstrates an understanding and appreciation for diversity and supports diversity efforts. Interacts effectively with and inclusively with people of all races, cultures, ethnicities, backgrounds, religions, ages, and genders.
Communication: Expresses ideas effectively in individual and group situations. Listens effectively; shares information, ideas and arguments; adjusts terminology, language and communication modes to the needs of the audience; ensures accurate understanding; acts in a way that facilitates open exchange of ideas and information; uses appropriate non-verbal communication.
Decision making/Problem Solving: Is able to analyse situations, diagnose problems, identify the key issues, establish and evaluate alternative courses of action and produce a logical, practical and acceptable solution. Is able to make effective decisions on a day-to-day basis, taking ownership of decisions, demonstrating sound judgement in escalating issues where necessary.
Results Oriented/ High Quality Deliverables: Stays focused on the efforts necessary to achieve quality results consistent with programmatic or departmental goals. Demonstrates the ability to achieve effective results; works persistently to overcome obstacles to goal achievement. Accomplishes tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks.
Planning & Time Management: Establishes a course of action for self and/or others to accomplish a specific goal. Effectively plans, schedules, prioritizes and controls activities; identifies, integrates and orchestrates resources (people, material, information, budget, and/or time) to accomplish goals. Prioritizes work according to the program or department’s goals, not just own job responsibilities; manages own time effectively.
Business Acumen: The ability to use information, ask the right questions and take decisions that make an impact on the overall business performance.

Job Specific/Technical Competencies include:

Financial & Resource Management: The ability to estimate, justify, and manage appropriate funding levels to support goal accomplishment. Managing Resources is about understanding human, financial, and operational resource issues to make decisions aimed at building and planning efficient project workflows, and at improving overall organizational performance.
Computer Literacy: Demonstrates knowledge and ability to use specific computer programs or applications for own functional area. Has the ability to improve performance by integrating new and existing technology into the workplace.
Internal Client Focus: Client Focus is based on the ability to understand the client’s needs and concerns in the short to long-term and to provide sound recommendations and/or solutions.
Compliance & Governance: Compliance with and knowledge of company policies, applicable legislation, grant requirements, donor contracts, the local labor code and tax laws.

Managerial Competencies:

Emotional Intelligence: The act of knowing, understanding, and responding to emotions, overcoming stress in the moment, and being aware of how your words and actions affect others. Emotional intelligence consists of 4 attributes: self-awareness, self-management, social awareness, and relationship management.
Strategic Thinking: Managers should recognize key actions, underlying problems, make connection and patterns, see consequences and implications. Anticipates obstacles realistically and plans ways to deal with them.
Staff Development: managers are required to work with employees to plan on the development of skills and abilities so that they can fulfil current or future job/role responsibilities more effectively.
Trust to Delegate: managers should have trust and willingness to assign responsibilities to direct reports and give them discretion and authority to carry them out.
Feedback/Coaching (mentoring): managers should give instructions, suggestions, explanations, and feedback to subordinates. (SPI+R)

Career Pathways:

The position that may be a next career opportunity for employees in this job title include Country Controller, Regional Financial Controller.

Please note that this opportunity is contingent upon donor award.

We encourage all qualified individuals who share TechnoServe's vision of improving the lives of others through proven business solutions to apply.

With our commitment to diversity, we are proud to be an equal opportunity employer and affirmative action employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, age, HIV/AIDS status, protected veteran status, disability and all other protected classes.

We are also proud of our commitment to protecting staff, partners, and beneficiaries from abuse and exploitation and thoroughly vet all final candidates through rigorous background and reference checks.

If you have a disability that affects your ability to use our online system to apply for a position at TechnoServe please contact the Human Resources at recruitment@tns.org or call +1 202 785 4515.

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